Careers

National Initiative on Mixed-Income Communities (NIMC) is hiring a Center Administrator!

Job Description

POSITION OBJECTIVE

The National Initiative on Mixed-Income Communities (NIMC) was created in 2013 at the Jack, Joseph and Morton Mandel School of Applied Social Sciences. NIMC’s work focuses broadly on issues of promoting equity and inclusion in urban America with a specific focus on mixed-income developments and neighborhoods.  NIMC’s four main functions are research and evaluation, information provision, convening and brokering, and consultation (see nimc.case.edu for more detail).

Working with a high degree of independence and under general direction, the Center Administrator will handle the day-to-day operations for a variety of business related functions, including finance, budget, grant administration, human resources, development, communications, purchasing, and space and facilities planning. The Center Administrator has authority to accomplish major objectives, investigate and resolve matters on behalf of leadership, and has the authority to formulate, affect, interpret, or implement management policies or operating practices. In addition to business operations, responsibilities also include supervising NIMC staff, fundraising and development, and implementing NIMC’s 5 year strategic plan. The incumbent will also manage the operations of research and evaluation studies, consulting engagements,  and will represent NIMC in local and national meetings with funders, project partners and other key stakeholders.

ESSENTIAL FUNCTIONS

  • Serve an active role on the leadership team in developing long and short-term center strategic planning. Manage the day-to-day operations at NIMC, in general consultation with NIMC’s Director. Chart out yearly plans, monthly work plans and determine measurable targets. Develop a work plan with key activities, deliverables, and milestones for individuals, program team or organization unit. Provide the expected results or outputs for each key activity or strategic initiative. Provide analysis of milestones achieved in written and graphic report for management. (25%)
  • Plan departmental budget needs by analyzing program plans on both a short and long-range basis by considering past requirements and expenditures and current programs, and future goals. Perform needs assessment, make projections based on multiple items and unknown variables, analyze budget variances and recommend courses of action. Prepare various analytical reports in written and graphic forms based on management needs. Responsible for effort certification and year-end close. (15%)
  • Advise and direct principal investigators in the preparation of grant proposals and applications to include compilation of data and preparation of estimated budget expenditures; monitor and verify expenditures; ensure compliance with university and sponsoring agency policies and procedures; prepare administrative reports for submission to sponsoring agencies. Meet with principal investigators on a regular basis to review grant funding versus budget and give appropriate financial direction. Ensure compliance with federal regulations as outlined in A-21, A-110 and A-133. (10%)
  • Manage human resources activities within the department. Advise supervisors on pay issues, affirmative action requirements, job classification issues, performance appraisals, employee relations and employee training and development circumstances. Maintain liaisons with appropriate school and central human resources staff to proactively respond to human resources problems, issues and special requests. Ensure all paperwork for employment, terminations, and leaves of absence are processed correctly and in a timely manner. Has authority to sign off on paperwork such as requisitions and performance reviews. Provide department orientation for all new staff and faculty. Carry out collaborative development of a team effectiveness plan for NIMC staff. Execute and evaluate the execution of the plan. (10%)
  • Cultivate, develop and solicit gifts from foundation and individual donors in conjunction with the director and the university’s donor relations office (10%).
  • Directly supervise designated employees. Determine staffing needs, develop a job description, and work with Human Resources to select and hire a candidate. Define and assign individual tasks, maintain schedules and standards, conduct performance reviews and administer disciplinary action. (10%)
  • Create and implement NIMC marketing and communications strategy and content in conjunction with the Mandel School’s communication’s staff (10%)
  • Collaborate with department staff to ensure operational activities are managed, oversee space and facility utilization; coordinate purchasing, maintenance and renovation activities for the department; administer a program of property management and accountability. Develop the most efficient and effective means for purchasing supplies. Negotiate and facilitate major equipment purchases and installations. (5%)
  • Create department policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the department chair in accordance with departmental precedents and policies. Interpret school and university policies and procedures and ensure compliance by all staff. Communicate any changes to policies and procedures to appropriate staff to ensure implementation. (5%)

NONESSENTIAL FUNCTIONS

Represent department in administrative meetings and/or conferences in order to achieve cooperation between functions.
Assist with research, technical assistance, and consulting projects as needed.
Perform other duties as assigned.
CONTACTS

Department: Daily contact with faculty, staff and administration to provide information, resolve complaints and maintain workflow

University: Frequent contact with MSASS administrative staff on grants, budget, finance, HR and other issues. Regular contact with university offices including the offices of research and technology management, the controller’s office, the office of foreign faculty and scholars, foundation relations, UTech, and marketing and communications.

External: Direct, continuous contact with personnel at project partners locally, regionally, and nationally to build partnerships, provide information and problem solve, to cultivate and solicit funding. Frequent contact with the media to develop stories and report on NIMC work.

Students: Continuous supervision of NIMC staff and students including both undergraduate and graduate students.

SUPERVISORY RESPONSIBILITY

Direct supervisory responsibility for department assistant, student employees and temporary employees.

QUALIFICATIONS

Experience: 5 or more years administrative work experience required; experience in a university or non-profit setting preferred. Experience in organizational operations in a university setting preferred. University research administration experience a plus. Experience in social sciences, social policy or community development a plus.

Education/Licensing: Bachelor’s degree required. Master’s degree and academic background in urban studies, social work, political science, sociology, public health, public policy or a related social science research discipline strongly preferred.

REQUIRED SKILLS

Strong organizational planning, management and advancement.
Strong supervision, mentoring and professional development.
– Strong project administration.
– Excellent communication skills including interpersonal and presentation skills.
– Demonstrated skill successfully managing multiple projects.
– Ability to work collaboratively in a team environment.
– Ability to work with a high degree of independence to find effective solutions for complex and challenging problems.
– Ability to work in a fast-paced, entrepreneurial environment with multiple partners and constituencies.
– Understanding of sponsored research grants and administration required.
– Experience in writing grant proposals, contracts and reports.
– Experience with social media and communications.
– Knowledge of financial spreadsheets and GAAP (generally accepted accounting principles).
– Strong writing skills are required for grant editing, policy development, and budget proposal submission required.
– Excellent computer skills experience, excellent mathematical skills; ability to use financial spreadsheets, accounting software, database packages, PeopleSoft and Oracle financial system applications.

WORKING CONDITIONS

Complex and bureaucratic university research environment. Center administrator may be required to attend occasional evening and weekend meetings. Out of town travel may occasionally be required. Comfort in urban neighborhoods and working with socioeconomically diverse populations is required. The employee will use a computer mouse and a keyboard to type.

Diversity Statement

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

Reasonable Accommodations

Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

To apply please visit the position posted on the Case Western Reserve University human resources website (Department Admin 2, 6032) . 

For priority consideration, application should be received by April 24, 2017.